: Secretary-Executive Assistant
We are looking for a responsible executive assistant to perform clerical and administrative tasks in a well-organized and timely way. In this role, the job holder will need to act proactively and without guidance while understanding the needs and characteristics of customers and people she/he will work with.
Being a point of contact between the business unit manager, customers, executives, staff and managing information flow
Take orders from customers and prepare quotations where necessary upon direction of the executive
Conserves the executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Maintains customer confidence and protects operations by keeping information confidential
Provides quality customer service and engage in telesales where necessary
Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies
Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
Oversee the performance of other clerical and administrative staff
Act as office manager by keeping up with office supply inventory
Take and handle customer queries and prepare quotations in a timely manner
Prepare information for internal and external communication-memos, emails, presentations, and reports
Manage and maintain all filling systems
A minimum degree in Business Administration/ Business Management Studies/ LLB with well proven experience in executive assistant role
Adequate knowledge of Microsoft suite and ERP system
Smart looking and proactive
Ability to work in a team and for long hours
Having worked in an expatriate working environment
Excellent written and verbal communication
Discretion and confidentiality
Have outstanding and organizational and time management skills
REQUIRED TO SUBMIT CV, CERTIFICATES AND RELATED DOCUMENTS TO email@example.com
DEADLINE is 6th October, 2017